CNP Bookkeeper

Qualifications:

1. High school diploma or GED equivalent.
2. Demonstrates ability to perform the tasks associated with double entry bookkeeping.

Reports to:

Assistant Superintendent for Business Operations

Supervises:

Required knowledge, skills and abilities:

1. Comprehensive knowledge of double entry accounting and bookkeeping systems, payroll and accounts payable procedures.
2. Demonstrated ability to work independently, make policy interpretations and supervise subordinate personnel as assigned.
3. Ability and skills to operate computers.
4. Good knowledge of computer programs including spreadsheets, databases, word processing ledger.
5. Ability to communicate clearly with the public and employees.
6. Ability to work well with others.
7. Ability to work effectively under minimum supervision and to follow instructions.
8. Ability to be confidential.
9. Ability to organize and maintain accurate records.
10. Physical and emotional ability and dexterity to perform required work and move about as needed fast-paced, high-intensive work environment.

Job goal:

To enhance the administration of the school system's business affairs by performing the bookkeeping functions needed for budgetary control, revenue, distribution of expenditures, general ledger, accounts payable and accounts receivable.

Performance responsibilities:

1. Accounts for the operation of the bookkeeping function needed for budgetary control, revenue, distribution of expenditures, general ledger, accounts payable and accounts receivable.
2. Prepares the annual financial statement in accordance with the accounting system set forth by the State Department of Education.
3. Prepares monthly financial statements reflecting revenues and expenditures to date.
4. Prepares detailed monthly distribution of revenues and expenditures by account code-- showing previous year, current month, and year-to-date amounts, with subtotals by large account categories and grand totals.
5. Reconciles state revenue computer printouts with revenue journals.
6. Posts and balances general, appropriation and revenue ledgers for general fund and federal programs.
7. Posts Special Building Fund receipts and expenditures-- keeping a balance on cash account.
8. Checks posting of purchase orders and bills payable invoices to determine outstanding purchase orders.
9. Posts each accounts receivable invoice and deposits of general fund to accounts receivable ledger and to appropriation ledger; sends statements monthly for outstanding accounts receivable.
10. Writes checks to distribute USDA funds to the schools' Child Nutrition Programs.
11. Performs other tasks as may from time to time be assigned by the Director of Finance.

Terms of employment:

Salary and work year based on the current schedule.

Evaluation:

Performance of this job will be evaluated annually in accordance with provisions of the Board’s policy on Evaluation of Support Personnel.

Source: Tuscaloosa City Schools, Tuscaloosa, Alabama
Date: 2/15/83