Secretary, Educational Programs

Qualifications:

1. High school diploma or GED.
2. Clerical experience preferred.

FLSA status:

Non-exempt

Supervisor(s):

Director of Educational Programs

Required knowledge, skills and abilities:

1. 1. Organize an effective office with attention to administrative detail.
2. Ability to keep business matters confidential.
3. Demonstrate ability to type 60 words per minute is preferred.
4. Proficiency in technology programs such as Word, Excel, Access, Publisher, etc.
5. Ability to deal with people in person or on the telephone in a pleasant, courteous manner.
6. Ability to use excellent business English, grammar, spelling, and punctuation.
7. Ability to organize materials and maintain accurate records.
8. Ability to distribute documents in an efficient and effective manner.
9. Ability to establish and maintain effective relationships with others.
10. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment.

Essential functions:

1. Coordinates appointments and calendar for the Director of Educational Programs.
2. Distributes mail and other correspondence in an efficient and effective manner.
3. Answers all telephone calls, e-mails and takes messages.
4. Opens and process mail, faxes and e-mails within the Office of Educational Programs.
5. Prepares memorandums, letters and other correspondence for the Director of Educational Programs.
6. Takes leave time in accordance with Board policy and reports all absences to SubFinder in a timely manner.
7. Assumes other reasonable and equitable job-related duties assigned by the immediate supervisor.

Terms of employment:

The terms of employment shall be in accordance with the provisions of the Board's Policy Manual, Fair Dismissal Act of Alabama and the Board's Salary Schedule - Central Office Administrative Support - Grade IV.

Evaluation:

Performance evaluation shall be in accordance with the provisions of the Board’s policy on Evaluation of Support Personnel - GCRK and GCRK - R.
SOURCE: Tuscaloosa City Schools, Tuscaloosa, Alabama
DATE: June 30, 2003