Secretary, Superintendent

QUALIFICATIONS:

1. High school diploma or GED required with secretarial training of considerable variety and complexity.
2. Minimum of five years of experience is required.
3. Administrative Assistant/Management Assistant experience preferred

FLSA STATUS:
Non-exempt

SUPERVISOR:
Superintendent

DUTIES AND RESPONSIBILITIES:

1. Performs secretarial duties for the Superintendent
2. Coordinates appointments, calendar, and reservations for the Superintendent
3. Organizes an effective office with attention to administrative detail
4. Processes communications and correspondence, and distribute mail, faxed documents, and e-mails related to the Office of the Superintendent
5. Prepares memorandums, letters, reports, and other correspondence for the Superintendent
6. Maintains records related to the Superintendent’s office
7. Prepares and distributes materials to TEAM and Board members prior to meetings
8. Coordinates and prepares meeting rooms
9. Coordinates assignments and deadlines with other department secretaries and administrators for the Superintendent
10. Assists Board’s secretary with the preparation of the Board’s agendas, correspondence, and other Communications and assumes those responsibilities in the absence of the Board secretary
11. Serves as the Board’s secretary in the absence of a Board secretary
12. Attends Board meetings, take minutes, and keep official minutes in the absence of Board’s secretary
13. Takes leave time in accordance with Board policy and reports all absences to Sub-Finder in a timely manner
14. Assumes other reasonable and equitable job-related duties assigned by the immediate supervisor

REQUIRED KNOWLEDGE , SKILLS, AND ABILITIES:

1. Ability to maintain confidentiality of specified information as required
2. Ability to conference with visitors in person or on the telephone in a pleasant, courteous manner
3. Ability to communicate effectively both orally and in writing
4. Ability to use excellent English, grammar, spelling, and punctuation
5. Ability to use computer skills required to do spreadsheets, word processing, and record keeping
6. Ability to distribute documents in an efficient and effective manner
7. Ability to establish and maintain effective relationships with others; Team player
8. Ability to organize materials and maintain accurate records
9. Demonstrate ability to type 60 words per minute
10. Comprehensive knowledge of office procedures, practices, operations, and equipment
11. Knowledge of school system functions, departments, personnel, and schools necessary for the efficient and effective processing of communications
12. Physical and emotional ability and dexterity to perform required work and move about as needed in a fast-paced, high-intensive work environment

TERMS OF EMPLOYMENTt:

The terms of employment shall be in accordance with the provisions of the Board's Policy Manual, Fair Dismissal Act of Alabama and the Board's Salary Schedule - Central Office Administrative Support.

EVALUATION:

Performance evaluation shall be in accordance with the provisions of the Board’s policy on Evaluation of Support Personnel - GCRK and GCRK - R.

SOURCE:     Tuscaloosa City Schools, Tuscaloosa, Alabama
DATE:            June 30, 2003
DATE:            September 18, 2006