TCS will develop and implement a school cluster and systemwide Professional Learning Community (PLC). 

Intended Outcome: Build capacity within schools in order to increase student achievement and improve instructional practices. 

Key Measure: Documentation of active PLC process in all schools.

Activity 1: Participate in professional development designed to deepen 

understanding of the PLC concepts.

Person responsible: Principals, Central Support Team 

Progress monitor: Dr. James Pope 

Status: In Progress

Required resources: $25,000  for PLC books for all certified staff members and 

Funding for consultants; Title II

Activity measure: Quarterly benchmarks; surveys from training; 2021-2024

Project Monitor: Dr. Mike Daria

Department: Teaching & Learning

Activity 2: Implement the PLC learning cycle in each school.

Person responsible: Principals & Teaching & Learning Team Members

Progress monitor: Dr. James Pope

Status: In Progress

Required resources: None

Activity measure: Evidence of artifacts that demonstrate learning progression; 2021-2024

Project Monitor: Dr. Mike Daria

Department: Teaching & Learning

TCS will provide ongoing support of all employees through performance-based training that ensures their knowledge and skills remain relevant, up-to-date, and compatible with changing trends in education.

Intended Outcome: Improve the competency and performance of employees throughout their career 

Key Measure: Performance evaluations 

Activity 1: Increase custodian knowledge, leadership and flexibility.

Person Responsible: Randy Tyra and Lead Custodians

Progress Monitor: Edward Smith III, Randy Tyra, Lead Custodians

Status: In progress

Required Resources:  $100,000 for Funding for training ( $8,000/year), (3ea) Vans for Leads ( $60,000), Head Custodians In-Schools ($18,000/year), Night Shift Differential ($15,000/year); General Fund

Activity Measure: Training Rosters & Certification Badges;  2021-2022.

Project Monitor: Edward Smith III

Department: Facilities

Activity 2: Increase maintenance knowledge, leadership and cross-training in a diverse service oriented environment.

Person Responsible: Randy Tyra, Lead Personnel & Darran Prewitt

Progress Monitor: Randy Tyra

Status: In progress

Required Resources: $20,000 each year for training (Plumbing, Electrical, HVAC, Carpentry, Warehouse, and Grounds, Administration, Bookkeeping; General Fund/Capital Funds

Activity Measure: Training Rosters; Certificates of Completion; 2021-2022.

Project Monitor: Edward Smith III

Department: Facilities

Activity 3: Increase service support of maintenance personnel in schools.

Person Responsible: Randy Tyra and Lead Personnel

Status: In progress

Required Resources: $350,000 for Vehicles

Activity Measure: Reduced vehicle repairs, Increased productivity data, Employee satisfaction survey data;  May 2022

Project Monitor: Edward Smith 

Department: Facilities              

Activity 4: Support the development of novice school administrators as instructional leaders and increase principal retention, contributing to greater stability in school reform efforts over time.

Person responsible: Dr. Deron Cameron

Progress monitor: Dr. Deron Cameron

Status: In progress 

Required resources: $5,000 for books & conferences; Local Funds and Title II

Activity measure: Monthly meetings agendas & rosters with mentor/mentees, Quarterly meeting agendas with CO executive staff, retention data analysis, log of required meetings/contacts, Feeder Group Meetings, Lunch & Learn, NAESP Principal Mentor; February 2021 & ongoing

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations/Superintendent

Activity 5: Strengthen the development of future school administrators through the TCS Future Instructional Leaders Academy (FILA) preparation program.

Person responsible: Dr. Deron Cameron and FILA Coordinator

Progress monitor: Dr. Deron Cameron

Status: In progress

Required resources: $75,000 for resources to include principal mentor stipends, CLAS Aspiring Administrator Conference,  COMP training, substitutes; Title II funds 

Activity measure: Sign-in sheets, training agendas, Capstone Project, new cohort every 18 months; May 2021

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

Activity 6: Provide nurses with opportunities for annual renewal membership in State and National Professional Organizations and funding for up to date Professional Development at the Local, State and National Level.

Person Responsible: Sharon Dickerson, RN

Progress monitor: Sharon Dickerson, RN

Status: In progress

Required resources: $10,000 for registration fees; and $25,000 for travel accommodations; Local Funds/Title II

Activity Measure: Active Membership Data in professional organizations; July 2021 and ongoing

Project Monitor: Dr. Janet Sherrod

Department: Learning Supports

Activity 7: Increase faculty knowledge and awareness on health-related topics.

Person responsible: School Nurses

Progress monitor: Sharon Dickerson, RN

Status: In progress

Required resources: ALSDE and Alabama Board of Nursing Directives, Canvas or equivalent educational training program $20,000: Funding for CommunityTraining Resources estimated $10,000, Funding for Professional Development Seminars/Webinars/Professional organizational meetings, and stipends to cover substitutes and travel expenses; Local Funds

Activity measure: Training rosters, Agendas, Canvas employee reports, Certificate of Attendance records; August 2022

Project Monitor: Dr. Janet Sherrod

Department: Learning Supports

Activity 8: Provide Social Workers and Social Work Interns social emotional training, trauma training, and best practices in working with students and their  families.

Person Responsible: Social Workers

Progress Monitor: Audrey Ellis

Status: In progress

Require Resources: $5,000 for professional development; Title II

Activity Measure: Training Rosters, Agendas, Continuing Education Credits

Project Monitor: Dr. Janet Sherrod

Department: Learning Supports

Activity 9: Explore on-line, multidisciplinary faculty training program (to replace Canvas).

Person responsible: Sharon Dickerson, RN and Chris Jenks

Progress monitor: Chris Jenks and IT team

Status: Not started

Required resources: $40,000 for Year 1 and $30,000 for Years 2-5 for alternative training program if canvas is replaced. Training resources for local users; Local General Funds

Activity measure: Contract for new training platform, rosters for implementation training on platform; training analytics from platform; 2021-2022

Project Monitor: Chris Jenks

Department: Technology

Activity 10: Support the implementation of a balanced and comprehensive counseling program that is data-driven and responsive to student needs through regularly scheduled Professional Learning Community meetings facilitated by the district Counseling Administrator and leveled lead counselors.

Person responsible: Jeff Beasley and Lead Counselors

Progress monitor: Jeff Beasley

Status: In progress

Required resources: $6,000 for Supplements for Lead Counselors; Local Funds

Activity measure: Use of Time Calculators submitted each semester and Monthly reports; 2020-2024

Project Monitor: Dr. James Pope

Department: Teaching and Learning

Activity 11: Provide first year counselors with a strong start in professional development through participation in the Alabama Counseling Association Annual Conference.

Person responsible: Jeff Beasley 

Progress monitor: Local School Principal

Status: In progress

Required resources: $10,000 Funds for conferences; Title II

Activity measure: Professional Development Certificates received as well as turn around training rosters, Active Counselor Professional Learning Community; January 2021-2024 

Project Monitor: Dr. James Pope

Department: Teaching and Learning

Activity 12: Support the continued growth of a balanced and comprehensive counseling program that is data-driven and responsive to student needs through participation of a minimum of three counselors annually attending the American School Counseling Association National Conference.

Person responsible: Jeff Beasley 

Progress monitor: Lead Counselors

Status: In progress

Required resources: $10,000 Funds for conferences; Local Funds/Title II

Activity measure: Professional Development Certificate received as well as sharing information through the Counselor Professional Learning Community; August 2020-2024

Project Monitor: Dr. James Pope

Department: Teaching and Learning

Activity 13: Support the development of accomplished teaching through a comprehensive National Board Certification support program.

Person responsible: National Board leadership team

Progress monitor: Dr. Andrew Maxey

Status: In progress

Required resources: Funds for component registration, candidate support providers, associated fees. $50k per year, Local Funds

Activity measure: Annual report 

Project Monitor: Dr. James Pope

Department: Teaching and Learning

TCS Child Nutrition Program (CNP) will develop a five-year enhancement plan to include professional development of staff and enhance the quality of food. 

Intended Outcome: To develop managerial leadership skills and improve food quality

Key Measure: Increase the number of employees promoted to available CNP management positions; quality food survey results; increase in number of meals served.

Activity 1: Establish Future CNP Managers cohort to prepare CNP staff for management positions.

Person responsible: LaSonia Conway, current CNP Managers

Progress monitor: Van Nichols

Status: Not started

Required resources: $25,000  for training, professional development, and mentor stipends; CNP Funds

Activity measure: training and job shadowing completion logs, evidence of time spent in managerial role during summer feeding program; October 2021-2024

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

Activity 2: Create a test kitchen to enhance the quality of food, improve food preparation/cooking techniques, and provide training in the area of management. 

Person responsible: LaSonia Conway, current CNP Managers

Progress monitor: Van Nichols

Status: In progress

Required resources: $10,000 for professional development; CNP Funds

Activity measure: training rosters, student surveys; increased meal data; May 2021 

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

Activity 3: Produce dietary literature to address food nutrition facts of meals 

offered and served. 

Person responsible: LaSonia Conway, current CNP Managers

Progress monitor: Van Nichols

Status: Not started

Required resources: $20,000 for Software and professional development; CNP Funds

Activity measure: Training rosters, student and stakeholder feedback via surveys; August 2022  

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

TCS will increase recruitment success with the number of highly qualified, highly recommended candidates.

Intended Outcome: Increased recruitment success for all departments. 

Key Measure: Increased number of staff compared to previous school year data.

Activity 1: Invest in additional recruitment strategies using a variety of tools including multi-media channels and sign-on bonus to attract candidates to TCS.

Person responsible: Pam Scott

Progress monitor: Dr. Deron Cameron

Status: In progress

Required resources: $10,000 advertising  & recruitment supplies and travel; $10,000 for sign-on bonus; General Fund

Activity measure: Number of vacant positions at the beginning of the school year; retention rate, August 2021

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

Activity 2: Enhance the TCS teacher ambassadors program to recruit candidates.

Person responsible: Pam Scott & Lesley Bruinton

Progress monitor: Dr. Deron Cameron

Status: In progress

Required resources: $4,000 for substitutes to attend recruitment fairs; General Fund

Activity measure: Feedback from job fairs and candidates; social media traffic; August 2021

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

Activity 3: Develop a virtual on-boarding process for hiring new employees.

Person responsible: Melissa Wilson/Lynne Wright

Progress monitor: Pam Scott

Status: In progress

Required resources: $5,000 software and computers; General Fund

Activity measure: Certification Certificates of 95% of new hires complete virtual  on-boarding process each school year; August 2021

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

Activity 4: Recruit Highly Qualified Professional Registered Nurses as the standard for the “school nurse.”

Person responsible: Sharon Dickerson, RN

Progress monitor: Dr. Janet Sherrod

Status: Not Started

Required resources: $150,000 Funds for hiring RN certified staff, recruiting supplies, travel, and advertising to include $7,500 sign on bonus, Salary Schedule

Activity measure: Increased percentage  of School nurses hired at TCS with RN degrees compared to previous school year; 2021-2024

Project Monitor: Dr. Cameron & Dr. Sherrod

Department: Human Resources

Activity 5: Provide incentives to attract and retain quality nurses to meet the acuity demands of our system’s children.

Person responsible: Sharon Dickerson, RN & Pam Scott

Progress monitor: Deron Cameron

Status: Not Started

Required resources: Funding for incentives: Sign on bonus totals $10,000, No > 3 days absence for a quarter bonus = up to $10,000. 

Marketing & advertising = $5,000; Local Funds

Activity measure: In the next 5 years, as the budget permits, offer incentives to prevent the turnover rate of school nurses and attract a larger pool of highly qualified school nurse applicants; August 2021-2024

Project Monitor: Dr. Deron Cameron and Dr. Janet Sherrod

Department: Learning Supports, Health Services and Human Resources

Activity 6: Research and develop a potential RN Health Informatics position.

Person responsible: Nurses, HR, Chris Jenks, & Dr. Deron Cameron

Progress monitor: Sharon Dickerson, RN

Status: Not Started

Required resources: Funds for new position and training - $65,000-$75,000 annual salary; Local Funds

Activity measure: Error free data reports and tracking reports; Training rosters; July 2022-2024

Project Monitor: Dr. Janet Sherrod & Chris Jenks

Department: Learning Supports & Technology

Activity 7: Research and revise Nursing Department  to include up to a Director of Nursing, RN Supervisors Coordinators, and School Based RN’s.

Person responsible: Sharon Dickerson, RN

Progress monitor: Dr. Janet Sherrod & Dr. Deron Cameron

Status: Not Started

Required Resources: $40,000 for new titles that result in promotions; Local Funds

Activity measure: Revised & Board Approved Organizational Chart; August 2022

Project Monitor: Dr. Janet Sherrod & Dr. Deron Cameron

Department: Learning Supports & Human Resources

Activity 8: Hire 5 additional LMSW or LICSW Social Workers for Arcadia and University Place, Bryant, Northridge High, Northridge Middle, and an ESL Social Worker.

Person responsible: Audrey Ellis 

Progress monitor: Dr. Deron Cameron

Status: Not Started

Required resources: $400,000  for additional social workers at $82,000 each with  benefits included; Local Funds

Activity measure: By 2021-2022 hire an additional ESL Social Worker and replace social worker for Arcadia and University Place who became the Mental Health Social Worker

By School Year 2022-2023- provide Bryant and Northridge their own social worker since they have 1000 + student population.

By School Year 2023-2024- provide Northridge Middle their own social worker with over 800 students and two self-contained classes.

Project Monitor: Dr. Janet Sherrod

Department: Learning Supports

TCS will provide employees with support services for personal well-being. 

Intended Outcome: Retain excellent educators to prepare diverse students with                    

complex needs to be college and career ready. 

Key Measure: Schools and system teacher retention rate will improve compared to the previous school year. 

Activity 1: Develop a plan for teacher and staff mental health and personal wellness to include personalized coaching, group meetings, and webpage. 

Person responsible: Pam Scott

Progress monitor: Dr. Deron Cameron

Status: In progress

Required resources: $90,000 for Trainings-applications-coaching sessions; General Funds

Activity measure: Weekly wellness checks by supervisors, training agendas and rosters, monthly work-life balance sessions provided by mental health counselor, personalized coaching, webpage traffic, Mentor/Mentee Meetings; May 2021.

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

Activity 2: Develop a virtual benefits fair designed to help TCS communicate and explain the benefits provided to staff at scale through an interactive online environment.

Person responsible: Melissa Wilson & Lynne Wright

Progress monitor: Pam Scott

Status: Not started

Required resources: $5,000 for software applications, Local Funds

Activity measure: Benefits Fair at every school/worksite-log; October 2021

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

Activity 3: Continue to move employee/teacher compensation to competitive rates (currently 3.5% above state salary matrix).

Person responsible: Deron Cameron and Jay Duke

Progress monitor: Deron Cameron

Status: Not started

Required resources: Budget dependent, General Fund

Activity measure: Rate of teacher salary above state matrix; October 2023

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations and Finance

Activity 4: Develop a virtual benefits fair designed to help TCS communicate and explain the benefits provided to staff at scale through an interactive online environment.

Person responsible: Melissa Wilson & Lynne Wright

Progress monitor: Pam Scott

Status: Not started

Required resources: $5,000 for software applications, General Fund

Activity measure: Benefits Fair at every school/worksite-log; October 2021

Project Monitor: Dr. Deron Cameron

Department: Human Resources and Operations

TCS will develop custodial support initiatives that will improve cleanliness, efficiency, and overall maintenance services.

Intended Outcome: Maintain buildings that are clean, safe, and organized

Key Measures: Inspections and data of reduced illnesses.

Activity 1: Enhance training procedures and protocols that increase effectiveness of daily cleaning and sanitation processes.

Person Responsible: Randy Tyra & Lead Custodians

Progress Monitor: Randy Tyra, Lead Custodians

Status: In Progress

Required Resources: $25,000 to purchase equipment, supplies and provide additional training; General Fund

Activity Measure: Inspections, observations; 2021-2022

Project Monitor: Edward Smith III

Department: Facilities

Activity 2: Create school cleaning schedules that optimize the effectiveness of custodians work load.

Person Responsible: Randy Tyra, Lead Custodians

Progress Monitor: Randy Tyra

Status: In progress

Required Resources: $5,000 for materials and training space; General Fund 

Activity Measure: Production of schedules for all schools; December 2021

Project Monitor: Edward Smith III

Department: Facilities

TCS will improve efficiency of facilities.

Intended Outcome: Improved building maintenance, fiscal management, and energy efficiency all TCS facilities.

Key Measures: Lower utility costs, cost savings, KPIs, and reduced work orders compared to previous school year. 

Activity 1: Increase HVAC personnel, partner with HVAC computer based Vendor, train staff on extensive repairs.

Progress Monitor: Randy Tyra

Status: In progress

Required Resources: $23,000 for Additional Non-Exempt Employee: $15,000, Training: $5,000/year, Tools & Computer upgrades: $3,000/year 

Activity Measure: Reduced cost, improved conditions; 2020-2021

Project Monitor: Edward Smith III

Department: Facilities

Activity 2: Create processes for storage, purchases, and security of receivables.

Person Responsible: Darran Prewitt, Johnny Allen

Progress Monitor:  Darran Prewitt & Randy Tyra

Status:  In Progress

Required Resources: $60,000 for  forklift, Signage & video equipment; Local Funds

Activity Measure:  Increase work order production, increased warehouse space, reduced truck rental cost; July 2022-2023

Project Monitor:  Edward Smith III

Department: Facilities

Activity 3: Develop a comprehensive ten-year plan for preventative facility maintenance in key areas (parking lots, HVAC, roofs, painting, grounds, athletic fields, restrooms).

Person Responsible: Randy Tyra, Lead Positions

Progress Monitor: Randy Tyra

Status: Not Started

Required Resources: Additional Exempt Employee: $15,000 (Internal)

Additional Overtime: $3,000 Non-Exempt; General Fund

Activity Measure: Documents, Capital Plan, Facilities Manual, Budget; 

October 2022

Project Monitor: Edward Smith III

Department: Facilities

Activity 4: Develop an annual budget and budget control system to ensure strong fiscal practices and budget alignment.

Person Responsible: Edward Smith III, Randy Tyra, Tyran Robinson,

Progress Monitor: Edward Smith III, Tyran Robinson

Status: In Progress

Required Resources: Additional Overtime: $2,000 Non-Exempt; General Fund

Activity Measure: Tracking below budget; **(Emergency Issues); August 2021

Project Monitor: Edward Smith III

Department: Facilities

Activity 5: Conduct annual building capacity assessments based on enrollment, projected enrollment and building capacity.

Person Responsible: Randy Tyra, Lead Staff

Progress Monitor: Randy Tyra

Status: Not Started

Required Resources: Additional Overtime: $5,000 - Non Exempt 

Activity Measure: Documents, Agendas and rosters from meetings; August 2021

Project Monitor: Edward Smith III

Department: Facilities

Activity 6: Create and implement a five-year plan for energy efficiency.

Person Responsible: Randy Tyra, Lead Maintenance Staff

Progress Monitor: Randy Tyra

Status: Not Started

Required Resources: Additional Exempt: ($15,000) Internal 

Management, Outside Contractor, Additional Training; General Fund

Activity Measure: Documents, Data showing reduced energy and costs; 

January 2022 

Project Monitor: Edward Smith III

Department: Facilities

Activity 7: Create an administrative dashboard and public-facing dashboard of KPIs for all operations.

Person Responsible: Edward Smith III, Taryn Robinson, Randy Tyra, Darran Prewitt

Progress Monitor: Edward Smith III, Taryn Robinson

Status: Not Started

Required Resources: None

Excel Support, Training, Outside/Inside Expertise

Activity Measure: Documents, Meeting agendas & rosters, Data Dashboard, October 2022.

Project Monitor: Edward Smith III

Department: Facilities

Activity 8:  Create a Facilities Standard Operations Manual of established processes and procedures that provide guidance to increase the efficiency and effectiveness of job performance.

Person Responsible: Edward Smith III, Randy Tyra, Taryn Robinson, Darran Prewitt

Progress Monitor: Taryn Robinson, Randy Tyra

Status: In progress

Required Resources: Overtime $5,000 (Non Exempt); Local Funds

Activity Measure: Document Progression;  October 2022

Project Monitor: Edward Smith III

Department: Facilities      

Activity 9: Improve internal maintenance operations and services by changing past structure by hiring a Clerk for the Facilities Maintenance Manager

Person Responsible: Randy Tyra

Progress Monitor: Edward Smith III

Status: In progress

Required Resources: $40,000; General Funds

Activity Measures: Written Process; Improved Service Response Time Documentation, Streamline services documentation

Project Monitor: Edward Smith III

Department:  Facilities      

TCS will improve efficiency of technology services delivered to all stakeholders to support district vision and mission.

Intended Outcome: Improved technology services and efficiency for all TCS facilities.

Key Measures: Reduced work orders, cost savings, and added services compared to previous school year. 

Activity 1: Evaluate and improve IT Network infrastructure, facilities, equipment, and performance

Person Responsible: Stephen Appleby & John York

Progress Monitor: Chris Jenks

Status: In progress

Required Resources: $5 million; Local; PSCA; QZAB, E-Rate Funds

Activity Measures: Reduced work orders and survey results.                       

Project Monitor: Chris Jenks

Department: Technology     

Activity 2: Provide appropriate technological equipment and resources to support district vision and mission including instructional and operational functions.

Person Responsible: Chris Jenks

Progress Monitor: Chris Jenks

Status: In progress

Required Resources:  $10 million; Local, Federal & State Funds

Activity Measures:  Technology Survey Results, Technology Plan

Project Monitor: Dr. James Pope & Mr. Jay Duke

Department: Technology